Vendor Information & Registration

Place:  Blackwood Town Center and all of the adjoining streets
Date: Sunday, Oct. 5th, 2025
Rain date: Sunday, Oct. 12th, 2025
Time: 11:00am – 4:00pm 
Expected Attendance: Over 8,000
Size: Spaces are 10’ wide x 10’ deep. All vendor merchandise and displays must fit within the allotted space. Vendors must provide their own tables. Electricity is not available. Most vendor spaces have the ability to accommodate tents, but this is not guaranteed.

Vendor Fees:

Craft and new item vendors
$75.   Nonprofit (must have state-assigned non-profit status number)
$110. For-profit (per space-slight discounts available when purchasing multiple spaces)

Financial Policies
1. Returned Check Policy: Any checks returned by your bank will incur a $35 return check charge.

2. Replacement Requirements for Returned Checks: If a check is returned, it must be replaced with a certified check, cashier’s check, or money order, and the additional charge must be included.

3. Payment Deadline: Checks will not be accepted for payment after Wednesday, September 17th.

4. Confirmation Policy: Your application and payment confirm your participation in the event on Sunday, October 5, and the rain date of October 12.

5. Refund Policy: The vendor fee for the Pumpkin Festival is non-refundable, except if all spaces are sold out and your space is resold. Please note, refunds are unlikely to be available before September.

Please Note: Refund requests will be considered only if the event is completely sold out on October 5 (rain date: October 12) and your space is resold.

It is important to note that a $7 credit card fee will be automatically applied to your registration. Vendors who do not want to pay the $7 credit card fee may mail a completed form with a check for the appropriate amount.
 
If you’re sending a check, kindly ensure it’s made out to Mainstage Center for the Arts and please note “Pumpkin Festival” in the memo line. Completed applications along with the check can be mailed to the address provided below.
 
Mail To:
Mainstage Center For the Arts
27 S Black Horse Pike
Blackwood, NJ 08012
 
 
Food Vendors
$320.  12 x 12 Cart or Canopy Space: 2  to 3 Menu Items. (ex: popcorn and water)
$450.  12 x 12 Canopy Space: Up to 6 Menu Items in 1 Location
$470.  12 x 20 Commissary Space: Up to 7-10 menu items

Financial Policies
1. Returned Check Policy: Any checks returned by your bank will incur a $35 return check charge.

2. Replacement Requirements for Returned Checks: If a check is returned, it must be replaced with a certified check, cashier’s check, or money order, and the additional charge must be included.

3. Payment Deadline: Checks will not be accepted for payment after Wednesday, September 17th.

4. Confirmation Policy: Your application and payment confirm your participation in the event on Sunday, October 5, and the rain date of October 12.

5. Refund Policy: The vendor fee for the Pumpkin Festival is non-refundable, except if all spaces are sold out and your space is resold. Please note, refunds are unlikely to be available before September.

Please Note: Refund requests will be considered only if the event is completely sold out on October 5 (rain date: October 12) and your space is resold.

It is important to note that a $7 credit card fee will be automatically applied to your registration. Food Vendors who do not want to pay the $7 credit card fee may mail a completed form with a check for the appropriate amount.
 
If you’re sending a check, kindly ensure it’s made out to Mainstage Center for the Arts and please note “Pumpkin Festival” in the memo line. Completed applications along with the check can be mailed to the address provided below.
 
Mail To:
Mainstage Center For the Arts
27 S Black Horse Pike
Blackwood, NJ 08012

 

AT A GLANCE